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Department of Sociology and Anthropology
University of Mississippi

Travel authorization and travel reimbursement instructions

Please follow these steps for making Travel Authorizations and Travel Reimbursement requests:

 

Travel Authorizations (before you travel)

Fill out the Form

  1. Fill out a travel authorization form available here: Travel Authorization – Excel
  2. Be sure to follow the instructions on page 2 of the form.
  3. If you are travelling internationally you must also fill out an International Travel Approval Request  Please note that ALL university-affiliated international travel still requires proper approval.   If you wish to travel abroad, you must complete a COVID-19 Emergency travel waiver exemption available here in addition to the authorization form.
  4. Be sure to SIGN the forms where indicated.
  5. If you are using your own account, be sure to include your account number in the appropriate box and INITIAL where indicated.

Submit the form electronically to Evelyn

  1. Send the travel authorization via email to Evelyn at evefre@olemiss.edu. Be sure to Attach electronic copies of all documents (receipts, airline quotes, etc) concerning your request.  If the conference is a virtual conference, please indicate that as well.
  2. Indicate in the email what account you would like to use for this payment. If you would like to use your allotted department travel monies, please indicate that as well.
  3. After you have forwarded the document, Evelyn will review the authorization to see if everything is complete. She may contact you for missing information
  4. Once the authorization is ready, Evelyn will log the authorization request for department records and will forward the document for the Chair to sign. You, the traveller, will also be copied on the email so you know the authorization has been submitted.
  5. The chair will return the signed document to Evelyn (ccing the traveller) who will forward it over to Procurement Services for approval, with all attachments included.

Await approval from Procurement

  1. Once approved, you, the requestor, will receive an email notification from procurement (usually Loretta Thomas or Denita Sneed) that the trip has been approved containing your trip # (“TTA#”). You’re ready to go!  Have a nice trip!!

Travel Reimbursements (after you travel)

Fill out the Form

  1. Fill out a travel reimbursement  form available here: Travel Reimbursement Forms
  2. Be sure to follow the instructions on page 2 of the form.
  3. Be sure to SIGN the form where indicated.
  4. If you are using your own account, be sure to include your account number in the appropriate box and INITIAL where indicated.

Submit the form electronically to Evelyn

  1. Send the completed form via email to Evelyn at evefre@olemiss.edu. Be sure to Attach all documents (receipts etc.) concerning your request.
  2. Indicate in the email what account you would like to use for this payment. If you would like to use your allotted department travel monies, please indicate that as well.
  3. After you have forwarded the document, Evelyn will review the reimbursement to see if everything is complete. She may contact you for missing information.
  4. Once the form is ready, Evelyn will confirm the reimbursement request and add to department records and will forward the document for the Chair to sign. You, the traveller, will also be copied on the email so you know the reimbursement has been submitted.
  5. The chair will return the signed document to Evelyn (ccing the traveller) who will forward it over to Procurement Services for approval, with all attachments included.
  6. Employee should receive notification from procurement via email notifying them that a disbursement will be made.